Tools I use for my PKM System

Title
Tools I use for my PKM System
Published
December 5, 2021
Topic
Tools ✒️

When it comes to my PKM system, my number one rule is to use tools that fulfil my needs for my personal knowledge management system. I used to go from one shiny app to another like a magpie, hoping to find The one. I also previously went all-in on Notion for everything. I can say that I'm definitely very comfortable with what I currently use.

There is no such thing as one tool for everything without a certain amount of friction or the need for workarounds to make up for missing features. That's totally fine. It just depends on how much you're willing to put up with.

The tools that I'm using

LEUCHTTURM1917 Notebook and Post-it Notes

Even though I use many digital tools, I still get great satisfaction when I move away from a screen, and I'm able to work things out on paper or on the nearest blank wall. This is also my first step when starting any new learning or scoping out a project.

Microsoft To Do / Outlook Calendar / Focus Sessions

It's easy to use a task manager as a dumping ground to add a never-ending list of to-dos. To avoid that, I make sure that anything blocked out in my calendar is a must-do task, and anything in To Do is a will do task. Not all tasks are created equal, and they all can't have the same weight.

I also use Microsoft's Focus Sessions app to complete work using the Pomodoro technique.

Grammarly

I've been using Grammarly for the past few years now, and I'm not sure that I could do any of my writing - from emails to blog drafts - without it.

Grammarly
Grammarly

"My general rule of thumb is to not be tied to something if it doesn't work for you. Keep what does and leave the rest. Forcing yourself to use a system or tool leads to too much friction and impacts the enjoyment of what you're doing."

Craft / Notion / Obsidian

In terms of writing apps, I use three, and they all have specific use cases.

Craft

This is the newest tool that I use. It's mainly for my past course notes and my portfolio and blog posts.

Craft Docs App
Craft Docs App

Notion

Mainly used for tracking - habits, health etc. I keep two projects in there. I keep my music mixes, curation, and playlists organised with related databases. It's a labour of love, but it's effective. I also use Notion and Super to run this portfolio website (template by Cy).

Notion music Library
Notion music Library
Notion mix playlist
Notion mix playlist

Obsidian

My favourite writing app by far. I use this for daily journaling and writing about Knowledge Management and UX. I have two vaults. One for personal use and one for work.

Obsidian
Obsidian

Overall, I would advise anyone not to be tied to something if it doesn't work for you. Keep what does and leave the rest. Forcing yourself to use a system or tool leads to too much friction and impacts the enjoyment of what you're doing.

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