Tools I use for my PKM System

March 6, 2024

Tools I use for my PKM System

Photo: Brett Jordan

My number one rule is to use tools that fulfil my needs. I used to go from one shiny app to another like a magpie, hoping to find The One. I also previously went all-in on Notion for everything. Now I can say that I’m definitely very comfortable with what I currently use. I’ve also learned that my work and personal needs are different, so my tool stack for those areas is not the same.

There is no such thing as one tool for everything without a certain amount of friction or the need for workarounds to make up for missing features. That’s totally fine. It just depends on how much you’re willing to put up with.

“My number one rule is to use tools that fulfil my needs. I used to go from one shiny app to another like a magpie, hoping to find The One.”

Key components and features for me

Export / import
Discoverability - the ability to be able to resurface notes without friction
It fulfils my particular need well and is regularly developed
Mobile - I need to be able to capture things on the go

The tools that I'm using

LEUCHTTURM1917 Notebook and Post-it Notes

Even though I use mainly digital tools, I still get great satisfaction when I move away from a screen, and I can work things out on paper or on the nearest blank wall. This is also my first step when starting any new learning or scoping out a project.

Grammarly

I’ve been using Grammarly for the past few years, and I’m not sure I could do any of my writing - from emails to blog drafts - without it.

Grammarly

Google Calendar and Tasks

It is straightforward and basic but enough to do what I need for my personal tasks and scheduling.

Supernotes

Supernotes is what Google Keep could be if it was given much more attention and love. Not only is there text formatting (hear that, Google?), but it uses Markdown, backlinks, and the ability to include several formatting types within one card.

Supernotes has a card layout similar to Google Keep, but more flexible.

Supernotes: My literature notes from Tiago Forte’s Building a Second Brain.

Upnote/Apple Notes

I use Upnote to keep track of the media I consume and write reviews, as well as a recipe notebook and travel plans. For journalling and personal notes I use Apple Notes as it’s very secure. I really do wish Apple would make the notes app available on all platforms.